PRIVACY & DATA POLICY

Effective Date: January 1, 2023.

Maddison Pine understands that your privacy is important to you. We are committed to respecting your privacy and protecting your personal data, which is any information that is capable of identifying you as an individual person. This Privacy Policy describes how we handle and protect your personal data in connection with Maddison Pine‘s business activities, like conferences and events, and client services, and on websites, applications, and communications that post a link to this Privacy Policy (collectively, “the Sites”), in our capacity as data controllers.

Information we collect

Maddison Pine collects personal data in the course of its business activities, including in connection with client services. The personal data collected varies and may include information that you provide, such as your name, mailing address, e-mail address, telephone number, fax number, and background information required to apply for information about our services.

Use of information

Maddison Pine uses your personal data to fulfil your requests for information, process your requests to participate in conferences and training events, evaluate and improve our services, distribute newsletters and alerts to you, prevent fraud, enforce our terms of use, comply with all applicable laws and corporate reporting obligations, enforce Maddison Pine’s agreements, and accomplish other purposes you may initiate or request. In some situations, the collection of personal data may be required for the operation of the site, or we may use it in the course of our business activities, including in connection with some client services, for example, to provide certain services or products such as our benchmarking products.

Maddison Pine and its service providers may use first and third party Cookies, to manage our Sites and our services and collect analytics about how you use them. Maddison Pine and its service providers may collect information about whether you open or click any links in the knowledge, research or event communications that we send to you.

Our site does not track you by collecting personal data about your online activities over time and across third party websites or online services.

The legal basis by which we process your personal data

Our processing of your personal data for the purposes mentioned above is based:

• in part, on our legitimate interests in promoting and protecting Maddison Pine, building and maintaining relationships, and providing our services;
• in part, on your consent, for example if you register for our newsletters or alerts, or for business purposes that support web operations such as understanding and enhancing the quality of your experience on our site;
• in part, to comply with the law, when certain information is necessary to satisfy our legal or regulatory obligations.

Disclosure of personal data

Maddison Pine will not intentionally disclose or transfer (and will take reasonable steps to prevent the unauthorized or accidental disclosure of) your personal data to third parties without your consent or as otherwise permitted by law, whether for such third parties’ own marketing purposes or otherwise, except as follows. Maddison Pine may provide access to your personal data to third party service providers engaged by Maddison Pine to provide services related to the site as well as related to Maddison Pine’s business activities, including in connection with some client services, in the manner agreed upon in our client services agreements. We maintain processes designed to ensure that any processing of personal data by third party service providers is consistent with this Privacy Policy and protects the confidentiality, availability, and integrity of your personal data.

In addition, we may disclose information about you:

• If we are required to do so by law or legal process;
• To law enforcement authorities or other government officials;
• When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity;
• If disclosure is necessary to protect the vital interests and protection of a person;
• To protect our property, services and legal rights;
• To prevent fraud and abuse against Maddison Pine;
• To support auditing, compliance, and corporate governance functions; or
• To comply with any and all applicable laws.

In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

Link to third party sites

Maddison Pine may provide links to third party websites or information as a service to our users. If you use these links, you will leave the Sites. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by Maddison Pine of the third party, the third party website, or the information contained therein, and Maddison Pine shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.

Security

Maddison Pine has implemented generally accepted standards of technology and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorised Maddison Pine personnel and third party service providers are provided access to personal data, and these employees and service providers are required to treat this information as confidential. Despite these precautions however, Maddison Pine cannot guarantee that unauthorised persons will not obtain access to your personal data.

Data retention

Maddison Pine retains personal data, as necessary, for the duration of the relevant business relationship.

We may also retain personal data for longer than the duration of the business relationship should we need to retain it to protect ourselves against legal claims, use it for analysis or historical record-keeping, or comply with our information management policies and schedules.

Your rights

Where granted by applicable law, you may have the right to request a copy of the personal data that we have collected about you and to have any inaccuracies in that data corrected. In certain circumstances, you may also request that we cease processing your personal data.

If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at evans@maddisonpine.com

We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or deny your requests where they may be manifestly unfounded, and/or excessive, or otherwise objectionable or unwarranted under applicable law.

Contact us

If you have any questions about our Privacy Policy or if you would like to communicate with our Data Protection Officer, please contact us at:

Maddison Pine Lt

4th Floor, 86-90 Paul Street

London

EC2A 4NE

Email: evans@maddisonpine.com